Microsoft Dynamics® AX HR & Payroll Management

A. Human Resource Management in Microsoft Dynamics:

Human Resource Management in Microsoft Dynamics AX can give you deeper insight into the status of individual employees, an overview of your entire organization and the strategic tools you need to develop the human resources upon which your business goals depend.

Dynamics AX supports an effective and streamlined recruitment process, efficient service for candidates, and the knowledge needed for making optimal hiring decisions. Recruitment helps you process the applications you receive so you can focus on bringing in qualified candidates.


  • Easy overview through simple structuring of organizational units and job profiles
  • Analyze the efficiency and well-being of your organization by monitoring employee absences
  • Identify skill gaps to determine required employee development
  • Helps streamline course administration
  • relationships with employees through personalized self-services

All your employee information in one place

Human Resource Management in Microsoft Dynamics AX gives your human resources team the core administrative tools to help them manage employees, teams and departments across your organization more effectively. With your company’s employee information stored in a structured, easily retrievable manner you can concentrate on managing and solving human resource issues rather than simply documenting them.

Modeling organizational units

Keep track of the organizational changes in your business. With visual, function-oriented diagrams, you can create organizational charts for full, matrix, and project overviews. You can easily change the organizational framework to reflect any changes in your organizational structure.

Automate key recruitment processes

Recruiting new employees and managing internal job rotations are ongoing processes. By using Human Resource Management to automate personnel recruitment, you can control the process from the moment an application is received, through correspondence and interviews with relevant managers, right up to the point of employment or rejection. Learn from the experiences of previous recruitment campaigns and pinpoint the most effective media and methods for sharper, more effective recruitment communications.

Make the most of your talent

Human Resource Management provides the structured and actionable information you need to quickly assess current performance levels, identify competency strengths and weaknesses, and outline improvement initiatives. Managing employee competence means identifying their current competencies and making relevant comparisons to the competencies your organization needs. Professional skills and aptitudes, as well as personal skills, can all be tracked and compared. You can create a competence framework, as well as a dynamic development process that includes personal interviews, training curricula, and events to support each employee in their development aligned with your company’s strategy.


  • Core Human Resource Management

    Use the employee database as a central repository to store personal data such as contact information for employees and their dependents, equipment loans, contract, and payroll information. This is the only place you will have to look for employee-related information and the only place you need to implement updates. Historical data is available at any time. Employee résumés comprise skills, educations, training, work experience, and certificates.

  • Organization Management

    Construct your formal organizational structures. The job profiles help you specify the scope of your employees’ positions with standard job descriptions, areas of responsibility, work tasks and accomplishments. This helps you get a comprehensive picture of the competencies that an employee must have in order to fill any of the vacant positions within your business.

  • Recruitment

    The recruitment features helps you control and automates many of the simpler tasks associated with recruiting. You can set up standard communication procedures for dealing with job applicants. Categorize and track correspondence, meetings, and phone calls. Automated correspondence via Microsoft® Word integration and Microsoft Outlook® integration support for email correspondence and interview administration. Mass hire functionality support can be particularly useful for production companies that often take on entire production teams for a limited time period.

  • Absence Management

    You can monitor employee absences, to identify trends in absenteeism, and be proactive in offering assistance to employees. Profiles for each type of absence such as vacation, illness, disability, pregnancy and parental leave can be registered and administered. The profiles can contain a wide range of variables, such as dates and manager approvals. You can easily get an overview of the number of absences and their cause for any given time period.

  • Competence Management

    Maintain a skills containing structured descriptions of skills relevant to your business’ current requirements and future needs. Registration of skill levels and experience and graphic tools for employee skill gap analysis enable you to identify areas of strength and weakness. Skill searches supporting filtering and weighting of skills enable you to match the right employee to the right task, at the right time.

  • Employee Development

    Conduct structured appraisal interview with employees. Integrating Microsoft Outlook into the appraisal dialog process allows you to book meeting times directly in attendee calendars. Development planning capabilities help your employees define challenging and compelling career goals that reflect your business strategy.

  • Course Administration

    Administer training courses by specifying target groups, course identification, location, instructor and participants, and the issue of course certificates. Manage events and monitor agenda, tracks and sessions. The system provides an overview of the courses an employee has completed to help you review his or her skills and competence areas.

B. Payroll for Microsoft Dynamics AX:

Help reduce administrative costs, save time, and manage employee information effectively with a flexible in-house payroll system. Payroll for Microsoft Dynamics AX can help manage all your payroll functions in one integrated system, streamline your processes, provide insight into personnel costs, and improve payroll accuracy—even when dealing with exceptions and complex workforce challenges. A comprehensive record for each employee provides a single view of relevant information about earnings, benefits and deductions, time off, and more, enabling payroll professionals to respond quickly to queries. Payroll integrates with your Microsoft Dynamics AX business management solution and can handle everything from time entry through paycheck, including complex calculations for benefits and deductions and last-minute adjustments for U.S. and Canadian businesses. With customized benefits and deductions and support for multiple jobs and pay bases, Payroll can help you reduce complexity, avoid errors, and simplify your record keeping. Flexible user-defined rules make it easy to adapt your processes to an ever-changing workforce.

Dynamics AX supports an effective and streamlined recruitment process, efficient service for candidates, and the knowledge needed for making optimal hiring decisions. Recruitment helps you process the applications you receive so you can focus on bringing in qualified candidates.


  • Manage data with agile efficiency.

    Make changes quickly and help reduce the number of manual touches to payroll information, such as extracting data to spreadsheets or reformatting data for a third-party system.

  • Help protect confidential data.

    Control access and editing rights to payroll information and help ensure that data does not reach unsecured desktops—a best practice as well as acritical requirement of Sarbanes-Oxley and other financial regulations.

  • Gain flexible budgeting and reporting.

    Maintain accurate records of historical information and forecast the impact of planned changes without affecting current business status.

  • Work more efficiently with resources.

    Deploy resources more effectively and improve recruitment of internal candidates with a single,integrated view of employee data.


  • Global view of resources

    Improve resource deployment and internal recruiting for open positions with a single view of employees across your business. A single employee data table provides complete history and status across all legal entities and all countries.

  • Effective dates

    automatically assign records with a start and end date for a complete and accurate history of your employees. Facilitate budgeting and reporting with retroactive processing and assign future dates to automatically implement changes in status or benefits—even mid–pay period.

  • Multiple jobs

    Handle payroll for employees who work in multiple jobs, multiple locations, and at multiple rates. An employee may have an unlimited number of active jobs, each with different pay rates, benefits, seniority, certifications, union memberships, and other details

  • Comprehensive calculations

    Define even the most complex rules for payroll, including pay periods, deductions, job classifications, and work rules. Rules-based calculations also support multiple labor contracts simultaneously. You no longer need to extract data to a spreadsheet or use a third-party solution to calculate pay, deductions, and benefits.

  • Benefit administration

    Streamline benefit administration with rules-based benefit enrollments and complex benefit calculations, including employee and employer portions, and directly interface with benefit providers through accounts payable.

  • Multiple pay bases

    Support salary, hourly, piece work, and commission programs.

  • Unlimited trial runs

    make unlimited trial runs to see the results of changes to your payroll. Avoid additional expense for trial runs with external payroll services.

  • Field-level security

    Control access to payroll data according to job role as well as at the record level by restricting who can view and edit data within payroll tables to help protect sensitive data and simplify audit trails.

  • Financial systems integration

    Integrate payroll functionality tightly with Microsoft Dynamics AX vendor, payables, and general ledger functionality.